Minutes of the Committee Meeting held in the Library at Mount House School at 10.00am on Saturday 28th June 2008.

 

1. Apologies for absence

Apologies were received from Neil Jory, Jim Massey, Gavin Grier-Rees and Jonathan Banyard.

 

2. Notification of other business

None.

 

3. The signing of the Minutes of the Committee Meeting of 29th March 2008

The Chairman asked the Committee Members to read the Minutes. He then signed and dated the Minutes of the last Committee meeting.

 

4. Matters arising from the Minutes

1. Sue Hammond was able to attend this meeting and so her election to the Committee was confirmed and she was formally welcomed by the Chairman.

• Benches. The lack of progress on the production of the plaques for the
  benches positioned in or around the Pavilion was discussed. The dates
  for the individuals chosen had been confirmed, but the plaques not
  ordered. Chris Redman said that he would take charge of the ordering
  and he would be contacting a plaque manufacturer shortly (Timpsons). 
  It was suggested and agreed that Roy Buchanan-Allen should be the
  next master to receive a plaque. JRE to organise the delivery of
  another bench.                                             [ACTION: C.R. & J.E.]

3. The Wortham Archive. JRE reported that the digitising of all the films had been completed. JRE handed out sample copies of the type of film + sound that it is possible to achieve. The sound track was based on the music HPW used as a soundtrack i.e. Vivaldi’s Four Seasons for the Term time scenes and Tyrolean music for the skiing footage. JRE gave a guide price for the production of the sample disk and stated this was to be the price for each year produced. It was agreed that for the initial production of the disks they could be produced without sound, thus cutting costs.

 

The price of the final released disk was discussed and a price of £15.00 per disk was agreed with an offer price of 5 years for £50.
The disks would be ordered through Evermedia.

4. Flagpoles. The flagpole for the Pavilion had been delivered installed and paid for. The flags had been produced and where liked, although it was agreed the Pavilion flag was a size too small and this would be rectified when a replacement flag is ordered.

5. Honorary Membership. It was reported that everyone asked had accepted Hon Membership except for Miss Lee and Jackie Fogwill.

 

Chairman’s Business

The Chairman gave his report and stated that he and JRE would be formulating a revised Constitution for the Association.  [ACTION P.C & J.E]

 

Treasurer’s Business

Chris Redman gave his report. He stated that the accounts needed to be audited before the next meeting. Acceptance of the accounts was proposed by Nicki Toynton and seconded by Alex Stannus.

 

Secretary’s Business

1. Merchandising.

Samples of the new MHA tie and scarf were shown and liked. Alex
Stannus, who had coordinated the production of the samples stated he
was unhappy with the scarf and wanted to have another sample produced
for approval. The Committee was happy with the design and quality of the lapel badges.

[ACTION J.S]

2. Spreading the load: The Chairman said that he felt the Secretary was overburdened with the work and needed assistance to lighten his load. He hoped that Committee members will offer to cover items for the Newsletter, offering reports, for example, on Association Day and the cricket and rounders matches.         

[ACTION ALL]

3. Events: There was general discussion as to what events might be held and where in 2009. The suggestion that a dance and/or dinner before Christmas was considered but it was felt that time was too short to make the arrangements. It was agreed that any events to be held at the School must first be discussed with the Headmaster, the Governors and the Bursar. Since Jim Massey was retiring at the end of the Summer term 2009, it seemed unlikely that such discussions would be possible until the new Headmaster was in post. Item for next agenda.

4. Donations: JRE suggested that a section of the web site is set aside for Donations, i.e. an open invitation to Members to donate money or gifts to the Association for presentation to the School. MR said she would add a header for this.

[ACTION: M.R]

 

Web Site Manager’s report

MR gave her report on what had been added to the website and the updates that she had made. At the time of the Committee meeting there were 136 members listed on the website. She had just added the School Newsletter and there were pictures of the new Pavilion flagpole on the Home page.

She gave figures for the number of “hits” in 2008 compared to 2007. In 2007 there were 3998 hits and this had increased to 4289 in 2008.

She stated she had done another e-mail to members who had said they wished to join but to date had received a disappointing number of replies.

 

Facebook report

Ellie Malcolm reported that she had begun to get Year representatives for Facebook. She stated the new individual years would still operate within the Group she has set up on Facebook. She would also look at setting up a Yahoo group. She thought that the attendance at the Association day from past pupils listed on the Facebook group would not be as high as she hoped because the Association Day clashed with the Glastonbury Music Festival.
[ACTION E.M.]

She went on to say that Ella Toynton would be available to join the Committee. She proposed Ella be made a Committee Member and this was seconded by Chris Redman.

 

Database Report

Ian Kilpatrick reported that he had updated the database.

 

Committee Meeting.

It was proposed that the next meeting be held in September. No date was fixed. The Secretary would inform the Committee members at a later date.